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Stores Assistant

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Job Description.

Reference: SA/18/05
Closing Date: 31 May 2018

Stores Assistant



Belfast – Multisite to include all premises within the Group.


37.5 hours Monday – Sunday.

Responsible to

Estates and Facilities Manager


Job Summary:

This role is based in Kingsbridge Private Hospital, however due to the multi-site locations within the Group, you may have to transfer or deliver stock and/or equipment between sites. The Stores Assistant will be the key point of contact for Goods receipt, stock, equipment and replenishment.



Key Responsibilities:

  1. Responsible for the daily running of Kingsbridge stores. You will help create and adhere to efficient processes to manage the receipt, location, and distribution of all goods delivered to Kingsbridge using the WASP system. Reporting of any shortages or damages in a timely manner to the Procurement team to be dealt with.


  1. Undertake replenishment and/or re-ordering of basic stores items as agreed by the Procurement team. The Stores Assistant will be responsible for the replenishment of stock at theatre level, and provide support services to the clinical staff ensuring that items are accessible to them.  The Stores Assistant should liaise constantly with the Procurement team with regard to stock levels, re-order and any delivery discrepancies.


  1. Have a working knowledge of RQIA, build environment regulations with regard to stores and keep the stores in line with RQIA minimum standards. 


  1. Management of equipment within the hospital environment. You will be the point of contact for clinical staff for broken or missing equipment. You will liaise with the Estates and Facilities to plan repairs or to meet engineers on site to service/repair equipment. You will also organise movement of equipment on site and between sites. You are responsible for adhering to policies regarding the use and movement of equipment.


  1. Management of all Loan Equipment ordered in by the Procurement team. Follow an efficient process to ensure that loan equipment is in the hospital on the days required for use and that it is picked up and returned in a timely manner to the supplier.


  1. If required, on site contact for suppliers of services such as Laundry, Cleaning, Clinical waste and other contractors.  Feed back to the Estates and Facilities Manager any daily issues with regard to performance so that this can be brought up at review meetings.


  1. In conjunction with the Procurement team, organise and participate in the Group stocktakes. 


  1. Assist with activities relating to the statutory compliance and regulation of the building.


  1. Porter duties to include transferring of patients to and from wards, moving furniture and medical equipment safely.


Communication & Relationships Skills:

  1. Communicate across all levels of the organisation.  Be accessible and open to requests by clinical staff for support relating to stock, equipment and logistics.
  2. Develop and maintain effective communication with external relevant service providers and contractors.
  3. Provide and receive information as and when necessary.


Responsibility for Policy/Service Development

  1. Responsible for following and adhering to policies specific to Facilities, Logistics and Stores.
  2. Identify areas for improvement and liaise with line manager regarding how things could be managed differently/better.
  3. Responsible for set routine tasks for statutory testing and regulation within the hospital – you will be supported by the Estates department to deliver this.


Responsibility for Financial and Physical Resources

  1. Ensure appropriate financial procedures are adhered to and any discrepancies reported and accounted for.
  2. Responsible for all the stock and equipment assets throughout the Kingsbridge Private Hospital.


Responsibility for Information Resources

  1. Responsible for recording and maintaining all data related to the post including financial information, Building estates testing / checks, audit information and for the production of scheduled and ad hoc reports on performance data
  2. Ensure the efficient running of the business by undertaking any other reasonable duties as required from time to time.


The above list is not exhaustive and additional/ alternative tasks may be required from time to time as directed.


Person Specification






5 GCSE grades A-C including Maths and English or equivalent.

Full clean driver’s License








A minimum of 1 years’ experience in a similar role.


Previous experience in private healthcare.

Special Knowledge and Skills





Personal Attributes



Motivated and enthusiastic

Commitment to ongoing development

Willingness to provide flexible cover as and when required

Ability to work as part of a team

Ability to work on own initiative



To apply, please complete an application pack and Equality Monitoring form and return to;

Download Application Form