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Patient Records Administrator

Closing Date October 2021

Reference MRA/21/10

The Patient Records department is expanding and branching out its remits across all the departments within the KPH Group. The successful candidate needs to be highly motivated and committed to producing high quality results, an eye for detail and works to the best of their ability.

Location 10 Falcon Way, Boucher Road, Belfast. Occasional travel to other sites as required
Salary £17,375-£18,000 per annum
Department Patient Records
Contract Full Time Permanent 
Hours 37.5 per week, Mon – Fri, 9am – 5pm
Responsible to Medical Records Supervisor
Accountable to Patient Records Manager

Job Summary

The successful candidate will be responsible for a range of administration duties that will come into the department including, uploading confidential documents, preparing notes, result retrieval to name a few.


Key Responsibilities:

  • Maintenance of patient notes through the filing of all investigation results and reports in a precise manner.
  • Helping to prepare notes for clinics.
  • Retrieve lab results.
  • Sending confidential post to relevant Trusts and GP services.
  • Any other general duties which may be required.


The above list is not exhaustive and additional / alternative tasks may be required from time to time as directed.


Person Specification:



  • 5 GCSE grades A-C including Maths and English or equivalent




  • Evidence of experience in the full MS Suite including Word, Excel and Outlook


  • Previous experience in a medical records environment


Special Knowledge and Skills


  • Understanding of the Data Protection Act and importance of confidentiality
  • Ability to work in a fast paced and busy office environment
  • Accuracy and attention to detail when dealing with patient records


Personal Attributes


  • Ability to work on own initiative
  • Demonstrated ability to problem solve
  • Highly organised and ability to prioritise tasks
  • Motivated and enthusiastic
  • Flexibility and willingness to learn


To apply, please complete an application AND monitoring form and return to the recruitment team.

CV's will not be accepted.


Closing date for all applications is Monday 25th October, 2021 at 4pm.

How to Apply

To apply, please complete an application and monitoring form and return to the recruitment team at:
Human Resources Department, Kingsbridge Healthcare Group, Channel Wharf, 21 Old Channel Road, Titanic Quarter, Belfast, BT3 9DE or email to

Download Application Form Download Monitoring Form

For queries, or further information, please contact the HR Department on 028 9073 5232.

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